Let's Go Zürich.

01.
Kickoff &
Briefing

Your input is our starting point. From now on, we plan and create together with you. Expect the unexpected – we are known to think one step further and create a 360° view on the project ahead.

Review previous events

Briefing checklist / rebriefing

Kickoff appointment in person

Requirements (guest management, location, etc.)

Seasonal planning incl number of participants

Budget

Definition of processes and event milestones

Presentation of continuous team and their expertise

Mr Dechaunac, let's start on the same track with a common goal

02.
Concept &
Planning

With a detailed briefing and the same finish line, we will work out a customized concept and – after your approval – provide a full service check on all aspects of the event(s) ahead.

We propose; you decide. A match made at eye level.

We do our homework. In the office and on the track.

03.
Realization

Client-focused execution with the perfect mix of a precisely planned workflow and flexibility to react to any unforeseen circumstances.

Exceeding the high expectations of our client, the guests, and everybody involved – that is our aim.

Coordinator, guest manager, hands-on support, troubleshooter, and ABB representative at the same time? Yes, we can!

We achieve our high-set targets. Win with us and let us create an unforgettable experience together!

04.
FOLLOW-UP

Making memories last – we both stay in touch with the guests after the event to ensure a maximized lasting effect on a personal and professional level.

Together, we debrief the past event and get ready for the next one ahead.

Feedback & learnings

Controlling & final budget

Post-event communication with participants

Final reports & documention



YOUR EVENT IN THE BEST HANDS.

Mr Dechaunac, can you feel our excitement about putting all our thoughts, ideas, and work into place? Each client, each event, and of course each participant receives individual support. We don't aim for average; we strive for excellence. At all levels.

EVENT DESIGN

zet:project.

  • Design and wording concept
  • Design layout communication tools (branding, guest management, documents, etc.)
  • Selection and control of service providers and suppliers
  • Proofs
  • Content and texts
  • Translation and spell-check
  • Finalization and production communication tools

ABB

  • CD guidelines
  • Logo and fonts
  • Approvals for design concept and layout communication tools and content

HOTEL / ACCOMMODATION

zet:project.

  • Research and offers
  • Venue inspection
  • Decision papers for ABB
  • Negotiations
  • Contracting (cost, cancellation policies, payment conditions, commission)
  • Handling: contingent negotiation (participants and crew); branding; VIP / individual guest services; options; upgrades; early check-ins/late checkouts; room drops; daily newspaper; welcome / farewell letter; minibar; laundry service; F&B; parking

ABB

  • Choice of hotel
  • Consultation and approval of details

SHUTTLES / TRANSFERS

zet:project.

  • Research and offers
  • Personal appointments / check the fleet
  • Decision papers for ABB
  • Negotiations
  • Contracting (cost, cancellation policies, payment conditions)
  • Handling: Transfer planning (duration, time, direction); branding; welcome procedure; VIP services; Wi-Fi; equipment; umbrellas; water; luggage; pickup and drop-off points; parking; greeters

ABB

  • Choice of supplier
  • Consultation and approval of details

Venue

zet:project.

  • Research and offers
  • Venue inspection
  • Decision papers for ABB
  • Negotiation
  • Contracting (cost, cancellation policies, payment conditions)
  • Handling: Setup; floor plan; AV; F&B, decoration; branding; additional services; speakers; staff; agenda

ABB

  • AV requirements and delivery of content
  • Choice of venue
  • Consultation and approval of details

RESTAURANT

zet:project.

  • Research and offers
  • Venue inspection
  • Decision papers for ABB
  • Negotiation
  • Contracting (cost, cancellation policies, payment conditions)
  • Handling: F&B ; decoration; entertainment; branding; food intolerances; seating plan; timing

ABB

  • Choice of venue
  • Consultation and approval of details

PROJECT MANAGEMENT AND BUDGET

zet:project.

  • Regular updates of project plan incl deadlines and responsibilities
  • Individual status quo updates
  • Presentations / decision papers
  • Periodic meetings in person / by phone
  • Transparent budget management and regular cost updates
  • Documentation
  • Communication/briefing with suppliers
  • Running order
  • On-site staff and external manpower

ABB

  • Prompt feedbacks
  • Periodic meetings in person / by phone
  • Purchase order

GUEST MANAGEMENT TOOLS AND OPERATIONS

zet:project.

  • Domain
  • Layout, programming, and implementation of responsive registration system/website and event app
  • 24/7 hotline and support e-mail
  • Handling: Save the date; Invitation; info mailing; image rights; data protection; visa invitation letter; hotel booking confirmations; response management; 24-hours feedback policy

ABB

  • Participant list
  • Choice of tools/systems
  • Consultation and approval of content
  • 24/7 access to registration data
tbuens@zet-project.de
+49 (0) 711 914016 27

CONSIDER IT DONE.

Mr. Dechaunac – We invite you to deep dive into our understanding of how to plan and realize your Formel E Hospitality event. Dedication, optimization, next-level-thinking, efficiency. DONE.

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